Case Studies

Charity

Great Ormond Street Hospital Children’s Charity raises funds to support the Great Ormond Street Hospital – a world-class centre of excellence in paediatric treatment, training and research, the latter being largely carried out in partnership with the UCL Institute of Child Health.

A fundamental part of the running of the charity is the function and operation of the trustee board, its committees and the executive board.

Charity Introducing efficiency into the boardroom

The challenge

Great Ormond Street Hospital Children’s Charity raises funds to support the Great Ormond Street Hospital – a world-class centre of excellence in paediatric treatment, training and research, the latter being largely carried out in partnership with the UCL Institute of Child Health. A fundamental part of the running of the charity is the function and operation of the trustee board, its committees and the executive board.

The solution

The security of board papers was a fundamental requirement for the charity when adopting a paperless solution. Other requirements include how intuitive the product was, as some board members were unfamiliar in using an iPad. Other essential elements included the portability and capability to store a large quantity of documents that board members could view online and offline, from any location.

Data protection was of paramount importance to Great Ormond Street Hospital, with BoardPad the Charity were reassured their data was in safe hands and the solution was fully compliant with ISO 27001 and 9001 standards.

From a director’s perspective

Board members were very enthusiastic about BoardPad as a paperless solution for communicating and distributing information for board meetings. Almost immediately directors were able to access board documents using an iPad, meaning that carrying weighty board packs was no longer necessary. Since implementing BoardPad directors have been able to access additional documents, such as charity policies, through the Reading Room – the digital document sharing area within BoardPad.

The directors found that the concise screen layout made it quick to locate documents, with one touch access to all meeting agendas and documents. Whether offline or online, BoardPad has enabled directors to annotate all documents swiftly and effectively.

From a board administration perspective

The charity’s secretariat team were impressed with the accuracy and efficiency of paperless board packs whilst alleviating the stress of manual collation. Since using BoardPad, creating board papers has been faster and considerably less labour intensive. After monitoring the costs involved in collating paper board packs in comparison with the BoardPad solution has resulted in significant savings for Great Ormond Street Hospital Children’s Charity.

On average, by using electronic board documents, the charity will save 160 hours per annum in comparison to producing paper board documents. Unlike traditional paper board packs, BoardPad accommodates last-minute changes to documents that are then pushed to directors’ BoardPad’s, allowing board members access to the latest and most up-to date information.

Conclusion

The Great Ormond Street Hospital Children’s Charity administration team is confident about a positive outcome and are pleased with the smooth transition from paper board documents to electronic ones. BoardPad has definitely helped the charity to deliver a more efficient service to the board.

On average, by using electronic board documents, it will save us 160 hours per annum in comparison to producing paper board documents.

Finance Director, Great Ormond Street Hospital Children’s Charity

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